In our company it is very much the norm (though some don’t and it’s not looked down on. It’s just we kinda know every handles the ridiculous amounts of email we get in different ways that suit them). And it’s the norm of the people who so to put that in there because 1. if you go anywhere north of where we’re at, you’ll get zero reception and 2. other people we work with know you normally do.
If you're going to be away on medical leave for an illness or a medical procedure and you're going to be gone for a while recovering, you should add this in your out of office email (if you feel comfortable with it). The reason is so your contacts can accord you the needed privacy to heal. This is entirely optional though, if you don't feel comfortable including it, you can leave it out. Hello, Thank you for reaching out. I am currently out of the office on medical leave from September 7 to August 1. I'll be checking my emails intermittently, but in case of an emergency, please send an email to [email protected] or call her on 123-456-7890. Thank you for understanding. Jaden Kruger 7. Temporary Out-of-Office Email for Holidays
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File –> Automatic Replies –> Type your message in both sections – Inside my organization and Outside your organization.
6. Suggest Contacting Your Colleague. Rather than providing alternative contact details, you can encourage your users to reach out a colleague. Hey (specify the Name field id)
So here's a breakdown for how to write the perfect, most concise out-of-office message.
During this period I will have limited access to my email. For immediate assistance please contact me on my cell phone at (your cell phone number). Best Regards, [Your Name] Example 2: …
Every November without fail, when I take a week off for deer season, I start my OOO with “GONE HUNTIN’!”
We have our top 10 list of out of office replies—and because we like to max out on fun times, we have an Out of Office Mad Libs activity you can try. Use it for yourself, pass away a slow afternoon with colleagues, or share it with clients headed out of town who would also enjoy it. Out of offices are here to help, after all.
Hey — you’ve reached my inbox, but hold on, the doorbell just rang. It’s the UPS driver. He’s loading me onto the truck. Dang, it’s stuffy in this truck with all these boxes. He’s taking me down to… Oh! Florida! And now I’m on the beach. Thanks, UPS driver!
You’ve been busy planning out your tasks, tying up loose ends, and working ahead to ensure you can disconnect, recharge, and relax over your holiday break.
It’s important to get the tone and content right because it can make or break your reputation as a company.
Thank you for your message, which has been added to a queuing system. You are currently in 352nd place and can expect to receive a reply in approximately 19 weeks.
Note: If you don't see Automatic Replies, use Rules and Alerts to set up your out-of-office message.
By bringing some automation into the process, you not only ensure that your staff is leaving vacation email messages that cover what’s needed, but you’re also eliminating the possibility that team members will forget to turn them on.
TEMPLATE #1. (Office closed for holiday notice: Memo to all employees) Dear All, Please note that our office will be closed on (day), (date) because of the (mention reason). The office will then open as usual on the next working day. This is for your kind information. Do spread this info among other colleagues.
In most cases, the voice of your out of office message should be similar to the voice you’re using while communicating with clients. If you’re usually formal, replying with a joke could be jarring — and vice versa. Your mileage may vary, but keep that in mind before setting up an automatic reply.
I dunno – I think it says more about the writer than the culture. I worked in tech where there were always a handful of people who would do stuff like this, but most people would keep it basic. I just think some people love putting funky or gimmicky twists on rote stuff.