According to The Washington Post’s self-reported survey of more than 1,000 white-collar workers, “we spend an average of 4.1 hours checking our work email each day.” That’s over 1,000 hours each year. The holidays are the perfect time to temporarily break up with your email inbox for a digital detox. Before you stress about crafting the perfect out of the office message, check out our sample templates. From professionally festive to holiday humor, we know you’ll be ready to copy, paste, and fully embrace the holiday season.
Half of the auto-replies I get are for very specific chunks of time. Like, if you are out of the office for three hours I don’t need to know, dude.
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I am currently out of the office and will not have access to email. Please contact Elena Prince at [email protected] in my absence.
However, some people may have inboxes that require a week to manage after vacation. Others do not read all the emails sent in this period. In these special cases, indicate when the reader should actually expect a response or request they re-send their email on the return date.
Here is an auto reply message example that provides an alternative email contact option to assist customers during the absent period. Thus, helping customers not to make impromptu decisions and understand the next course of the move.
A. No; serving students and helping to ensure their safety remain our top priorities. As with previous winter breaks, all residence halls are closed except International House and Ottawa West, with limited staff available to meet student needs, such as Front Desk employees (see the next question). Additionally, senior staff will be available to respond to any urgent student matters.
1) I am currently out at a job interview and will reply to you if I fail to get the position.
Setting up out of office messages removes the guesswork done by customers when a response doesn’t come back right away.
I’m here to talk to you about someone you know. Catalina Wong is out of office until September 27. She wanted me to let you know that she’ll get back to you after her return.
Obviously, I need to update it. And if you haven't changed your voicemail greeting in over a year, you're likely in the same boat.
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That’s how I feel about OOO for when I’m only gone one workday. Very rarely am I dealing with anything that can’t wait 2 business days. I only set up OOO replies if I’ll be gone longer.
This message is automated because I won’t be in the office until [DATE]. I will get back to you as soon as possible when I’m back at the office.
I am on annual leave until dd/mm/yyyy. I will allow each sender one email and if you send me multiple emails, I will randomly delete your emails until there is only one remaining. Choose wisely. Please note that you have already sent me one email.
I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return). If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return. Thank you for your message. How do you respond to holiday greetings? "And (also) to you!" You too! Thanks, same to you! Happy New Year to you and yours (when you want to extend the wishes to the other person's family) How do you let clients know you are going on vacation?
In the meantime, you can follow me on Facebook, Twitter, and Instagram as nothing can stop me from sharing some good marketing tips and advice – not even a holiday.
This information will help the person reaching out to you gauge whether their message can wait for your response or if they need to contact someone else instead.