Whether you prefer to keep it simple or have a little fun with your OOO message, it’s always essential to include the basics so you don’t have a mountain of emails to respond to when you get back. Then, all there’s left to do is stay out of your inbox and enjoy your vacation fully!
I’d then check off all that applied—people would laugh each time they saw it bc I’m such a predictable nerd, one or both of the first two lines was almost always checked off…and usually both!
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I understand how important it is for you to get the information and services that you need, however, I am no longer with Jones Consulting.
Thank you for your email. I will be out of the office from (day/month) to (day/month) and will have limited access to email. If you have any urgent questions, please contact [Name] at [email] or [phone]. I will do my best to reply to your email as soon as I can.
For specific assistance, I’ll be responding to emails on [date]. If you need something resolved urgently, please contact [Contact Name] at [contact email].
File –> Automatic Replies –> Type your message in both sections – Inside my organization and Outside your organization.
Workplace ExperienceBusiness EmailsCustomer Service EmailsWorkplace EmailsHR E-mailsPeople ExperienceOperationsBasic Guidelines & TipsProfessional E-mail Responses
I appreciate your email. Currently, I am out of the office but will return after (Date of Return). My access to email will be limited during this period of time.
I know I’m supposed to say that I’ll have limited access to email and won’t be able to respond until I return — but that’s not true. My blackberry will be with me and I can respond if I need to. And I recognize that I’ll probably need to interrupt my vacation from time to time to deal with something urgent.
We crafted some creative examples that you can use for your Out of office emails. Check them out. Basic Out of Office Email (just get it over with)Offer Something in Return (marketing never sleeps)Keep Them Engaged (you never know)A Little Brag Cannot Hurt (for the adventurous)
When I’m out for a day or longer, I like to schedule my out of office message to run all the way up until the start time of my day when I return, since we have people who start emailing three hours or earlier before I even get to my desk. If it’s a Monday and I’ve been out for two weeks and they’re emailing me at 6:30am my time, I want people to know that I’ve been out and will be wading through my inbox and might not answer them right away at 10:01 their time like I typically would.
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I can see why you’d have a negative reaction to it–that’s how I felt the first several times I heard about these kinds of emails–but I don’t think it’s actually rude (unless they’re saying “if I get emails from Ali G, I’m deleting them”). The wording of the email can be rude, but the general concept of this kind of email isn’t.
If you're unsure of what exactly to write in your message, a good idea is to search through your inbox for out of office messages you have previously received from other people. From these messages, you'll have a good idea of the kind of tone and messaging that professionals use for these automatic replies.
This is so funny to be because I would chuckle getting those! You have personal context which is how you know that there is an aggeressive/accusatory tone….but without that context I would interpret these as boundaried and light-hearted. (With the exception of the ‘momtears’ one, that would feel overly personal to me.)
“We all need breaks from time to time. Today I will be disconnecting from all things work, and going for a walk to smell the roses and soak in the sunshine.”
[Company name] office is closed today for the [holiday name] and will reopenam [date]. [Company name] Online and our website is available throughout.