I work for a hospital, in a role unrelated to patient care. My first out of the office message was just my name and department. After a series of increasingly plaintive messages one evening, I added, “If you are calling about patient care, you have the wrong number.”
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I accidentally left my slightly-more-than-professionally-testy “I am out of the office due to a lapse in government funding” voicemail greeting up for a couple months after funding was restored, oops.
You should avoid technical jargons Avoid complex vocabulary that creates confusion Maintain a friendly tone
Closing Off with a Signature. First and foremost, one of the most common ways you close out a letter formally is by leaving your signature. So, if your letter is actually a hard copy, leaving some space under the end of the letter will be enough for your signature to fit.
To make sure your email doesn’t get lost in a sea of messages please resend it on September 20th. If your message is urgent you can contact [contact’s name] on [contact’s email].
Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).
We also had company wide announcements that all of Spain was going on holiday in July, and then France would be gone on August, so please wrap up any business for the summer before then :’)
But of course, you have to take care of a lot of year-end reports — planning out tasks, tying up loose ends, and perhaps, preparing for the coming new year. And then of course, when you are finally done and ready to take a break, there’s one final thing you must take care of while you take your break with your loved ones: Your out-of-office response.
Again, this will depend HUGELY on what sort of role it is (an external-facing vendor, for example, should probably not use something like this). But for many internal requests, it is not power-tripping to ask someone to either redirect their email or wait until a later date to send it.
Mine said this when I was in the hospital and I didn’t know if I’d be back in two weeks or six.
Dear Customer, Please note that on [day], [date], is [holiday name]. The store will be closed all day and will open again at [time] on [Day]. Enjoy the holiday. Regards [Company name]
Not me, but a friend of mine once received an OOO that simply said “I am having an out-of-office experience.”
Don’t forget all our offices will be closed for the Public Holidays this Thursday date. [Company name] will be closed to celebrate [Holiday name] and we will resume normal operation on [date]
Have you ever considered how your office design could be having a negative impact on the way your employees work?
Hello, I will be out of the office [DATE] through [DATE] returning [DATE]. If you need immediate assistance during my absence, please contact [CONTACT NAME] at [EMAIL]. Otherwise, I will respond to your emails as soon as possible upon my return.
To be honest, if it wasn’t for the bloody flashing red light I’d never bother with it. Can’t stand the flashing light.