Lastly, don’t forget to set your out-of-office greeting for your office and mobile phones while you’re out.
No reddit on this rig, but “company-wide email + 30,000 employees + auto-responders =” as a search should get you there. Totally worth the hunt.
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I can’t agree that holding on to a request for a week or so is akin to groveling.
That said, I think it is the kind of thing that is funny with the right people and in the right situation. But an out of office message is an autosend situation, so the email system cannot actually assess if it is appropriate or if the person receiving it will find it amusing, or unprofessional, or apparently even condescending. So while it is a hilarious message for a joke, it would not be a good idea in a professional setting!
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While you’re writing and activating your out of office message, avoid including the following:
Q. If I must be on Main Campus and have been pre-approved by leadership to work during winter break, will there be lights and heating in my building?
I’ve had several co-workers over the years use “at my earliest convenience” and it’s always rubbed me the wrong way. It just sounds kind of dismissive like, “I don’t care when you need it, I’ll get to it when I get to it.”
For specific assistance, I’ll be responding to emails on [date]. If you need something resolved urgently, please contact [Contact Name] at [contact email].
As for this one I think it’s fine for internal particularly if someone can “read it in her voice” and knows she’s quirky but I’d probably just do a short one for external (or none? because I’ve heard there is some kind of security risk with them?)
Education Details: Out of office holiday template. If you’re closing for a few days (or longer) for the holidays, let your clients know. Your out of office holiday auto reply email should be informative and wish your clients all the best during the holiday season. Happy holidays from all of us at …
For any requests you might have, feel free to reach out our [Title] [Name] at [email / phone].
I will be out of the office until *date*. My colleague *Name* will be happy to assist you.
The big issue I have with the example in the post is that not only is it unnecessarily long-winded, but you have to listen through all the chattiness to get to the “here’s who to contact in a real emergency” part. The tone does rub me wrong, but I’m willing to roll with that as a personality/company culture thing.
The bad news is that I’m out of office. The good news is that I’m out of office and enjoying elotes in Cancún.
I do this, too, especially if I’m out for longer than a day or two. I like giving myself a bit of breathing room to dig out of the inbox.
If you’re at a work event (e.g. a conference)If you’re off sickIf you’re working from a different location