What Should Your Vacation Message Include?A subject, with the dates you leave and returnWho to contact in an emergency (name, email, and phone number)Point of contact for non-urgent inquiries (name, email, and phone number)Keep Your Message Professional
I think you talk to person X and ask them to cc you when they are dealing with things sent to them because of your OOO.
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Editor's Note: This was originally posted in July 2018 and updated and republished on the date posted in the article. Enjoy!
By completing these items, you alleviate any concerns that may arise during your closure. This also ensures your business continues providing transparency to your customers. No misunderstandings.
“I will be away on a vacation from June 3 to June 14. For urgent queries, you can call [person] at [phone number].”
“I’m offline and have sporadic access to email until X date. For urgent matters contact Colleagues A and B. For true work related emergencies you can call me at Cell Number”
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Others like to take the opportunity to inject a little personality and make the reader smile, like our very own Rachael’s summertime out-of-office:
Rather than sounding like a boring email robot, you could add a funny tone to your letter. Use a GIF or a meme to joke about what you’re doing on vacation, but remember not to go overboard.
An out of office message is simply an automatic response to all incoming emails. You can set it up prior to leaving on vacation or taking a sick leave.
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Hi! I will be out of the office this week. If you need immediate assistance while I’m away, please email (COLLEAGUE NAME).
My European colleagues get an extended summer holiday all at the same time, which means we get OOO notes like this:
While you shouldn’t use a vacation message like the first example in this article, it doesn’t mean you can’t have a little bit of fun with your emails.
If that’s truly what you intend, great. But if not, you may want to take a deep breath and try this: “I am currently on vacation and not accepting emails. Please contact x for any issues while I’m away.” This approach is refreshingly honest and clear. And as long as you’re comfortable with the competence and availability of your back-up contact, you shouldn’t feel funny or guilty about going this route at all.
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