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Here are five ways to help prepare your business and your clients for your vacation or time off. Schedule your absence ahead of time. Set the expectations with clients. Send a “last call” email the week before you leave. Don't take on new clients or tasks right before you leave. Stand your ground when you are gone.

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What Should Your Vacation Message Include?A subject, with the dates you leave and returnWho to contact in an emergency (name, email, and phone number)Point of contact for non-urgent inquiries (name, email, and phone number)Keep Your Message Professional
I think you talk to person X and ask them to cc you when they are dealing with things sent to them because of your OOO. .

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Editor's Note: This was originally posted in July 2018 and updated and republished on the date posted in the article. Enjoy!
By completing these items, you alleviate any concerns that may arise during your closure. This also ensures your business continues providing transparency to your customers. No misunderstandings.

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“I will be away on a vacation from June 3 to June 14. For urgent queries, you can call [person] at [phone number].”
“I’m offline and have sporadic access to email until X date. For urgent matters contact Colleagues A and B. For true work related emergencies you can call me at Cell Number”

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It’s really only meant as a courtesy but if your culture is different I can see where it’s eye-roll y.

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Vacation/Out-of-Office Auto-Reply Messages: It’s important to create an email message out of office autoresponder when you are taking a vacation or going to be out of office for a few days. It’s a perfect way to communicate anticipated delays to your clients and customers and it serves a practical function and if you’re doing it right it could contribute to your company expanding.

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    It’s a reminder to you that you should be disconnecting, Smith says, whether it’s to recharge during your staycation or to focus on a family emergency. And it can give you peace of mind to know you’ve communicated what’s needed for things to continue running smoothly in your absence.

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    Others like to take the opportunity to inject a little personality and make the reader smile, like our very own Rachael’s summertime out-of-office:

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    9 Phone Message Templates Free Download For Word Excel Pdf Messages Phone Messages Out Of Office Message Out Of Office Email Example 2 Png 966 566 Out Of Office Message Messages Out Of Office Reply

    Rather than sounding like a boring email robot, you could add a funny tone to your letter. Use a GIF or a meme to joke about what you’re doing on vacation, but remember not to go overboard.
    An out of office message is simply an automatic response to all incoming emails. You can set it up prior to leaving on vacation or taking a sick leave.

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    These messages are useful at virtual Christmas parties, and to include on a virtual holiday party invitation.

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    Hi! I will be out of the office this week. If you need immediate assistance while I’m away, please email (COLLEAGUE NAME).

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    Like, relax. If the dates are outdated, you can probably safely assume I’ve returned already and that I’m spending my time getting back to people instead of worrying about my very clear out-of-office message. If you’re really concerned, you can contact the backup person whose information I provided IN THE MESSAGE to confirm or just, you know, text me.

    My European colleagues get an extended summer holiday all at the same time, which means we get OOO notes like this:
    While you shouldn’t use a vacation message like the first example in this article, it doesn’t mean you can’t have a little bit of fun with your emails.

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If that’s truly what you intend, great. But if not, you may want to take a deep breath and try this: “I am currently on vacation and not accepting emails. Please contact x for any issues while I’m away.” This approach is refreshingly honest and clear. And as long as you’re comfortable with the competence and availability of your back-up contact, you shouldn’t feel funny or guilty about going this route at all.

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Our office VM sends an audio file to our email. I love it, because I can apply all the filing and prioritization functions of my email inbox to the voice messages. It’s the only way I ever check my VM. I don’t even remember how to listen to messages on my phone.

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