I have been out the office working from home for more than a year now. After a few weeks of remotely checking VM (and sometimes forgetting for days) I simply changed my phone setting so you cannot leave a message. I have not regretted since. On very few occasions people have clicked 0 and gone to reception. Reception can IM me and ill call or email the person back if I want or they can give them my email. Everyone else either emails me or if they already have it call my cell. Internal people never call my phone they use IM or video chat. No one internally has had an issue with this and this eliminates the whole hey call me back to spend 30 minutes talking about something that I could have answered in 2 minutes in an email.
My outgoing voicemail message says “Please don’t leave me a voicemail, send me an email instead”
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Oh my gosh, this is funny! It does sound kinda like, “some things are more important than work, JAN.”
This is typically what I do. People don’t need to know where you are or what you’re doing. It’s really none of their business. They just need to know how long you’ll be out, that you won’t be checking email or vm while you’re gone, and who to contact instead.
(Depending on your email host, the process of setting up your out of office assistant may vary. You can find a guide on how to access your out of office settings in Outlook here.)
But that sounds boring, right? Luckily, there are ways to spice up your OOO message by adding humor in just the right places.
Out of office (OOO), messages can be an incredible tool to fuel your success. A good away message allows you to tell your customers that you’re away and encourages them to move within the sales funnel with more ease. Using automated messages during holidays or conferences can create social connections with recipients.
I will be out of the office this week. If you need immediate assistance while I’m away, please email (Contact Email Address).
Here is an auto reply message example that provides an alternative email contact option to assist customers during the absent period. Thus, helping customers not to make impromptu decisions and understand the next course of the move.
Thanks for your email. I will be away from the office until September 13th and will respond as soon as I can.
Uploading Special Holiday Greetings Log in to 8x8 Admin Console. Click Auto Attendants. Click Edit (pencil icon) to the right of the Auto Attendant you wish to edit. Go to Call Handling Menus and select the Holiday Open Hours Menu or Holiday Closed Hours Menu. Select Play audio file. Click Select File. Click Upload an audio file. Enter the Name of your recording. Click the center of your screen or drag an audio file to the Upload your Audio File window.
If you're unsure of what exactly to write in your message, a good idea is to search through your inbox for out of office messages you have previously received from other people. From these messages, you'll have a good idea of the kind of tone and messaging that professionals use for these automatic replies.
Out of office messages are important because they let people know you are away from your regular work duties. These messages help businesses and projects run smoothly when a member of their team is away. They let people know you received their message and will respond by a certain date. This helps prevent confusion and frustration if someone is trying to communicate with you by email but not getting an answer.
So from [date] to [date], I am going to be laid out in the sun catching a tan and reading a book.
14) You are receiving this automatic notification because I am out of the office. If I was in, chances are you wouldn’t have received anything at all.
Additional resources: You might include a link to one of your webpages or a download if it provides information that can be useful to people while you are away.