I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
So here are 10 sample templates that you can use to send yours out of office messages.
.
Thank you for your email. I’ll be offline through mid-January without access to email. In the interim, please contact Maya Schwartz, a sales and marketing manager here, at [email protected].
Set your personal email out of office message to reflect when you will return and if it is an emergency who they can reach.
Respected Customers. It is to inform you all that our head office which is situated in New Hampshire, street 345 will be closed due to the upcoming holiday season. During this period, I will not be able to respond to all your emails as I will be in the area where an internet facility would be unavailable as well as I am not taking my laptop with me. So, your queries will remain unanswered during this period. Moreover, there would be seven days off from 1-01-2020 to 07-01-2020. Hope to see you all in the office on 08-01-2020. Wish you the best holidays!
In the top right corner of your Gmail window, click the cog icon. The quick setting panel will appear. From there, click “See all settings.”
I greatly value your email and I will read it as soon as I return to my desk. Still, if you require immediate assistance, please get in touch with[Alternate Name] at [alternate email].
As 2020 winds down, lots of people (us included) will be out of the office celebrating the holidays with family and friends. Here are some really funny, clever and snarky out-of-office messages sent this year, courtesy of HubSpot Blogs (full article here).
I’ll be back in the office on August 7th and if all of the stars are in alignment, I’ll respond to this email before Labor Day.
For example, if you don’t clearly state the dates you’ll be gone, your office coworkers and clients might send you multiple emails, clogging your inbox and making it difficult for you to catch up when you're back. And if you don’t include the name and contact information in your outgoing message for the coworkers who can help in your absence, your well-earned vacation time might get in the way of ongoing projects at the company.
You can’t do that when students are emailing (well, you can, but you shouldn’t). Our office requirement is “within 48 hours during regular business hours.”
I don’t usually read the messages anyway, I just take it as information that the recipient won’t see my message right away. If that will cause issues, I’ll contact someone else.
Oh my gosh, yes! This also drives me crazy. The game of emailing 15 people because they are all out and pointing to each other as their back up. Infuriating.
One of my favorite OOO messages I ever received was from a customer who was a barrister or soliciter (not sure the right term for an English lawyer). It said he would be unavailable because he is “on trial.”
“Thank you for the message. I am currently out of the office and will not be back until [date]. I shall reply to your message as I return. Should you require any immediate assistance, feel free to contact [person] at [phone number] in my absence. Have a wonderful holiday season.”
Sorry I missed you. I’ll be out of the office and slow to respond until after the break.
I’ll be enjoying this year’s holiday season from [DATE] until [DATE]. For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this isn’t time sensitive, feel free to resend this email in [MONTH] once I’m regularly checking emails again. All the best.