There is simply no better way to engage your clients about different aspects of your brand other than using an auto-text to sufficiently keep them on the know.
Company President doesn’t want sales to use ‘out-of-office’; they’d prefer that the customer feel we were always available for them – 24/7. They also say that vacation are just nicer places to read emails….
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Click the File tab at the top-left corner of the Outlook display. Click the box to Automatic Replies box to the immediate left of the Automatic Replies (Out of Office) text. In the Automatic Replies box that appears, click the circle to the left of the Send automatic replies option.
[Tweet: “Are you going on holiday? Learn the best tips for writing your next out-of-office auto-reply email in English.”]
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Our office will be closed today for the [holiday name]. We will reopen tomorrow morning at [time].
If you're using Mail, you may be surprised to learn that there are no settings or preferences that can enable you to setup an auto-reply like you would on a corporate email system. And there are no preferences for it on iCloud either (hint hint, Apple). The only thing you can do to get around this problem is to setup an Auto Reply rule in Mail. And that's what we're going to show you how to do.
The office is closed today for the Public Holiday. We will resume normal office hours from tomorrow morning. Enjoy your day off!
Additional resources: You might include a link to one of your webpages or a download if it provides information that can be useful to people while you are away.
First, here’s the out-of-message for people who don’t like watching video (although the person in the video is funny and really brings the message to life):
As long as you’ve covered the basics—dates of your absence and who to contact in your absence—you should be good to go.
If you can, include the sender's original message in the automatic reply, to help them 'unsubscribe' you of any list or to remind them about their enquiry, which can be forwarded to someone more suitable.
So, professionals are expected to use out-of-office email autoresponders whenever they will be out of reach for a fairly long time.
By which I mean to say: I’m on holiday, I’m definitely sunburnt, and I’m sorry I missed your email.
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Hello! Thank you for your message. I am currently out of the office, with no email access. I will be returning on [date]. If you need immediate assistance before then, you may reach me at my mobile – [mobile number]. Thanks!