Meanwhile, I do sometimes put up long ones when I will be away for some days during a season in which there are a confluence of three or four very likely reasons someone would contact me, and who else they need to contact isn’t the same. Like, it’s high llama grooming season, and generally during this month I get two or three requests per week for each of llama bleaching (for which my backup is Stella), llama shaving (for which it’s Arturo), and llama perming (for which it’s Carter). My message says I’ll be out until blah blah, and if it’s not an urgent llama grooming issue, I’ll get back to you after that, but meanwhile, for urgent llama grooming here’s who to call.
Not just that, but some e-mail systems (Gmail comes to mind) have taken to hiding the signature underneath a little expando-button. You don’t see it unless you go looking.
.
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So what do good out-of-office messages look like? Here are a handful of examples that will help you craft the perfect out-of-office message:
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How about warning people of what’s to come? Take a look at an example you can use below.
Out of office messages can be as concise or detailed as you need but should follow a standard structure. Here are two templates you can use to create your own message.
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Thank you for your email. I’m currently offline until [date] to celebrate the holiday with my loved ones—without my phone in front of my face.
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Skip the "Greetings," "Salutations," "Dear sir/madam." These are far too stuffy and robotic. Instead, start off your response with a simple "Hi" or Hello."
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Mac? Well, he clearly works hard and plays hard. Which is totally on-brand with the vibe that Marriott's Moxy hotels exude. In summary? Points for being young and able to dance the night away. Double (mid-life adult) points for staying on brand while doing so.
Wow, it’s a bloody snooze fest over here! Just kidding, this option is the most appropriate for 95% of business out-of-office responses. It’s simple, no-nonsense, and tells people all they need to know.
Three Holidays. The end of the year brings a special gift: Three holidays give our spirits a lift. Thanksgiving, (Christmas/Hannukah/Other holiday) and New Year’s, too, May they bring lots of joy and pleasure to you. Happy Holidays! By Joanna Fuchs. Here's more holiday poetry, in a holiday message for cards, to send to people you care about.
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OMG. When I was in college, my mom got me a summer job at her office. All I did was send faxes, get faxes back, and put dates in a spreadsheet.
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Merry Christmas and thanks for your email! I’m taking a few days off to spend time with my family and friends, so I won’t be answering emails as quickly as usual. You can expect to hear back from me by (insert date). Hope you have a Merry Christmas!
We are closed on [your business' closed days]. Please leave us a message with your name, number, and any other necessary information, and we will return your call when the office reopens. Thank you for calling." As you can see, this professional voicemail greeting is similar to the absent receptionist greeting but more inclusive.
I will find a few moments of holiday bliss once they watch Elf for the seventh time this month. I’ll seize the quiet to check my email once a day. I will only respond to urgent matters but will reply to all emails upon my return.
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7.) Bienvenue dans le bureau de John Doe. Désolé, nous ne sommes actuellement pas en mesure de répondre à votre appel étant donné que vous appelez pendant les vacances annuelles. Sentez-vous libres de nous envoyer un email sur [email protected] – Nous vous contacterons dès que possible à notre retour. En cas d’urgences, contactez notre représentant de bureau. Ils peuvent être contactez sur notre site www.lawoffice-johndoe.de. Merci beaucoup pour votre appel – Au revoir.
Hello, Thanks for reaching out to me. Unfortunately, I’m out of the office from [DATE] to [DATE] with limited / no access to email. If your query can wait, I’ll be responding to the emails I missed when I return on [DATE]. If not, contact [NAME] at [EMAIL] or [PHONE] and he/she will take care of you.
I’m tempted to make out a “SUPER DUPER HELPFUL COWORKER” certificate to hand to them.
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Interesting! I’d be unpleasantly surprised and tempted to scold them for not taking a proper break.
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I thought this was great. It addressed the fact that when people call, it might be something that doesn’t need immediate attention, it could be important, or it could be critical. And it did it in a humorous way.
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Scared of offending a coworker who may or may not celebrate the holidays? Worry not — I’ve got the perfect email for you. If this OOO message does anything particularly well, it’s that it respects the differing views, religions, traditions, and opinions of your coworkers — while amusing so many others.
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8) I am currently out of the office. I have a cell phone, but I will not be giving the number out. If you can guess the number, however, I will take your call.
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Just a friendly reminder that we are closed today for the [Type of Holiday]. Hope you are having a wonderful day off! The office will be opened on [date and time] and we’ll be answering all your questions.
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Hi, Our store will be closed until the end of the week for Thanksgiving/Christmas/New Year]. We are happy to inform you that all of your emails will be answered once we are back on [date]. Kind regards.
Don't leave your sender guessing. Let them know when you'll be out and the date you'll be back in the office — not when you're returning home.
I emailed this person 3 times and never got a response. Thankfully they weren’t upset when we moved forward without their input.
Your email is important to me and I will respond when I return to my desk. If you require immediate assistance, please contact [Alternate Name] at [alternate email].
!
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Like, relax. If the dates are outdated, you can probably safely assume I’ve returned already and that I’m spending my time getting back to people instead of worrying about my very clear out-of-office message. If you’re really concerned, you can contact the backup person whose information I provided IN THE MESSAGE to confirm or just, you know, text me.
Hello! Please note: [date] through [date] are holiday days for our employees. Our office will be closed and because of this there will likely be a delay in responding to your email until [date] when most of our team returns.
I’ve honestly considered changing my OOO message/voicemail to “You’ve reached Lisa. I’m overwhelmed right now, so I’ll get back to you eventually.”
I cancelled it at the end of the trial period and they asked me why so they could improve their services. I surprised myself by bursting out, “messages, messages, messages! I cannot take it anymore!
My pet peeve is OOOs for the afternoon/an appointment when the person who set it up is NOT good at responding to emails in a timely fashion. If someone usually requires multiple reminders and follow up emails for me to get a reply to an email after 2 weeks, I don’t really need a notification that their responses will be delayed an hour until they get back from the doctor. It makes me think “who are you responding to that quickly, and why can’t you reply to me that fast??”
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2. "Hi, you've reached [name] at [company]. If you need a quick response, please shoot me an email at [insert email address] and I'll be in touch by EOD tomorrow. If it's not urgent, leave me a message with your name and number. Have a great day."
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Same. There are a few people that are regularly in charge of things I need from them, but are part time. The vast majority of our office is full time. I have no idea when they’ll get back to me, or if I should email someone else. If I saw an OOO message every time they were gonna be gone Th-Fri, I would learn their schedule faster, and hopefully have the most up to date info about “oh, they changed their schedule due to Memorial Day, I can email them and get a response quicker this week” or whatever the issue is.
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It is a shame it doesn’t work for people who are not saved as contacts. Hopefully Apple will realize this shortcoming at some point.
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Thankfully, there’s a way to respond swiftly to all incoming texts without needing to jump onto your computer or phone. The answer is simple—automated text messages.
I think this makes a lot of sense for a 2-3 month absence, when there wouldn’t be much point in reading and responding to things when you get back. Questions will have been answered and issues resolved by different means.
U.S. regular, full-time staff members may take three floating holidays during the calendar year. These floating holidays may be taken on days of your choosing, with your supervisor's approval.
I emailed this person 3 times and never got a response. Thankfully they weren’t upset when we moved forward without their input.
I’ll be on maternity leave from [DATE] until [DATE]. For general inquiries about [DEPARTMENT/ROLE], please email [CONTACT NAME]. If this isn’t time sensitive, feel free to resend this email in [MONTH] once I’m regularly checking emails again. All the best.
Our senior leadership has admitted to not checking voicemails since we started working remotely…almost 15 months ago. It made me feel so good. I hate voicemail.
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3.) Welcome to the John Doe AG. Our offices in Berlin are now closed for a holiday. You can reach us on working days from Monday to Friday from 9am to noon and 1pm to 6pm. For general inquiries you can also send us an email to [email protected]. Thank you very much. We wish you a nice day - your John Doe AG.
If that’s the case, feel free to text me at [PHONE NUMBER], and we can have a blast while sharing knowledge about WordPress over a cup of coffee.
4. Respond to Urgent Emails Only. If you’re taking a few days off and want to respond only to urgent emails, this template would be a great fit. Hi (specify the Name field id),
I deal with this all day. I feel like some property management companies make their managers announce when they’re going to use the bathroom via auto-reply.
LOL if I got the math/physics one I’d do the small amount of work to just to call them.
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Should the matter be important, please contact Jim Ross ([email protected]) in my absence. Kind regards.
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Please contact my colleague (YOUR COLLEAGUE’SNAME) for your urgent concerns. Otherwise, I´ll attend to your emails upon my return at 08.02.2021.
Yes, me too. It’s a lifesaver. Although to be fair, Outlook announces the fact that you’ve got an OOO message going out with a big yellow banner, so it’s quite hard to miss.
“I will be away on a vacation from June 3 to June 14. For urgent queries, you can call [person] at [phone number].”
“To the Robotics Corp office, this mail is to inform all the staff and employees that the office will be closed for a week on the occasion of Durga Puja. Through this mail also, I send holiday wishes for all the employees on a superb recreational holiday period. Have a happy holiday.”
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