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Mike Vardy is a writer, speaker, productivity strategist, and founder of Productivityist. He is the author of The Front Nine: How to Start the Year You Want Anytime You Want, The Productivityist Playbook, and TimeCrafting: A Better Way to Get the Right Things Done, coming soon from Mango Publishing.

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Yup, it’s that time of the year again where everyone’s slipping into the holiday mood 🎄🎁
Automated reply messages are predefined responses used to communicate with customers across specific scenarios and keep information transparent. It helps customers to understand what is actually happening – whether your agents are busy, out of the office, or on holidays. .

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I used to hire a lot (hundreds) of freelance writers who would each be given a deadline by which their particular project was due. As these were large projects, they typically would have several months to complete them. I soon discovered that a significant number of freelancers (at least 25% if I’m remembering correctly) would email a couple of days before their assignment was due to report the sad news that they would be missing their deadline because “someone close to [them] had just died”.
Happy holidays! ----- Happy holidays, and thanks for your email! I'm taking a few days off to spend time with my family and friends so I won't be answering emails as quickly …

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Have you ever considered how your office design could be having a negative impact on the way your employees work?
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If you’re out for several days, then sure, say when you’ll be back and leave info for who to contact in the meantime.

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Check out how easy it is to set up this essential process with your email account in this video I’ve posted to my YouTube channel.

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    My coworker went out on disability for surgery and left an ominous OOO saying she would be out and did not have a return date, multiple people contacted me bc they were freaked out. The message suggested people reach out to me in her absence and spelled my name wrong, we’ve been working together for 4 years.

    OUR TIP: Our prompts configurator helps you find the right voice and also helps you with text suggestions, selection of music and speakers demos. With just a few clicks, you can compile your selection or desired prompt(s) and send it to us https://voxendo.com/audiodemos/text-demos/english/public-holiday/public-holiday-message-demo-ben.mp3 It is often used for Christmas/New Year and Easter. But it can also be used for normal holidays or vacation periods.
    If you have a corporate email account at work, the chances are you'll also have some kind of setting that enables you to tell people when you're on holiday or out on the office on business. But what if you don't? Or just want to set up an email auto reply on your Mac at home?

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    I have literally never seen an OOO that wasn’t “I will be out of the office until DATE/further notice. Please contact X or Y at EMAIL/PHONE if you need assistance.” This is fascinating stuff.

    Example Sentences for Step 1. All company offices will be closed for the New Year's holiday at 3:00 p.m. on Thursday, December 31, and will remain closed until Monday, January 4. Warmest holiday wishes to you all! The fourth of July is on Sunday this year, so we will take our day off on Monday, July 5. Have a great weekend!
    Note: If you don't see Automatic Replies, use Rules and Alerts to set up your out-of-office message.

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    I will be out of the office until *date*. My colleague *Name* will be happy to assist you.

    This is so funny to be because I would chuckle getting those! You have personal context which is how you know that there is an aggeressive/accusatory tone….but without that context I would interpret these as boundaried and light-hearted. (With the exception of the ‘momtears’ one, that would feel overly personal to me.)
    Q. Will students who want to enroll or receive information from various departments be able to talk with someone during winter break?

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    I have traded a white Christmas, bulky sweaters, and hot chocolate for sandy beaches, sun tan lotion, and margaritas… and yes you guessed it I’m out of the office.

    Something about it gets my goat up! Like she’s working and emailing me about things she wants me to work on, but her OOO is telling me to buzz off coz she’s too busy to get to my emails. Also she still has it set up and we’ve been in lockdown for over a week. How long does she intend to have her OOO triaging everything and making excuses for delays? We all know there’s a lockdown, that’s why everyone is scrambling for their events to be rescheduled – it just comes across as very self-important at a time where everyone is under stress. No one else in the organisation has this so it seems very bizarre to have an OOO while still working!
    Oh shoot. You need something and I’m unavailable today. Here’s the good news: you have options.

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When I worked in a federally-regulated industry that required drug testing, we always tended to say “our drug program” when we should have been saying, “drug abatement program.”

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I worked with a guy years ago who would update his voicemail greeting literally every time he left the office.

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In this post, I’ll go over what an OOO message is and share some of the best examples I’ve found on Google, as well as a few from my coworkers).

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