I am currently on my annual leave and will return to the office on *date*. If your request is urgent, please contact my colleague *name* at *email* or *phone*.
“The world is serious enough as it is - people need, and usually appreciate, an unexpected moment of levity in their day,” he says, when quizzed about how recipients might respond to such an OOO. He also confides that he himself has dispensed with auto responses altogether – though not for idealistic reasons. “The last time I tried to set one up, I botched it so badly that somehow it resent every single email in my outbox from the previous year - client emails, firing notices, literally thousands of emails.”
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9. Auto Reply Example with Alternative Contact Phone and Email. [Your Greeting] Thank you for your email. Unfortunately, I am out of the office until (Return Date).
If you don’t see the Automatic Replies button, follow the steps to use rules to send an out of office message.
In case of pressing issues that need urgent attention, feel free to reach out to [CO-WORKER NAME]. Give them a call on [PHONE NUMBER] or send a message to [CO-WORKER EMAIL].
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An out of office message shows your professionalism by informing others of your unavailability. Such messages generally include an apology for the inconvenience, a reason for not replying right away, the time the receiver can expect a response and an alternative person they can contact if there is something urgent.
The weather has changed, so I have decided to book myself a little break in the sunshine.
Our sales and administration offices will be closed from 21st December until 2nd January 2019 ...
If you want your message to be formal, avoid using contracted forms such as I’m and I’ll as well as informal or casual language. It’s also a good idea to start your message with an expression of thanks like: If your audience isn’t from your work environment, you could take a risk with something more fun and personalised:
One of your European connections here. When I know the person covering me will also be away for part of the time I’m gone, I get another colleague to cover for those dates and put that in my OOO. Saying “Your e-mail will not be read” or similar is really off-putting. The youth worker at my church does this and I find it infuriating. Of course it won’t. That’s the point of a holiday. When I get an answer from someone who reads his e-mails on vacation I’m pleasantly surprised.
I’m currently out of the office between [DATES], as I’m attending the yearly WordCamp. Perhaps you will also be there, and we can meet in person.
40 Holiday Messages for Employees, Colleagues & the Boss Home » Holidays » Holiday MessagesUpdated: May 16, 2021
As with a regular cold email, the best way to utilize your out of office message is to offer something of value to your client. So if you’re taking a vacation right after the launch of your newest feature or after finishing up on that huge blog post, linking to them may prove to be a very good idea. Explain why that content is useful and the person who contacted you about their thoughts.
Meanwhile, I do sometimes put up long ones when I will be away for some days during a season in which there are a confluence of three or four very likely reasons someone would contact me, and who else they need to contact isn’t the same. Like, it’s high llama grooming season, and generally during this month I get two or three requests per week for each of llama bleaching (for which my backup is Stella), llama shaving (for which it’s Arturo), and llama perming (for which it’s Carter). My message says I’ll be out until blah blah, and if it’s not an urgent llama grooming issue, I’ll get back to you after that, but meanwhile, for urgent llama grooming here’s who to call.
This message is really long. I’d probably just hit delete and try to get in touch with someone else.
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