I use a basic OOO message – “Hi! I’m out of the office x date(s). I will return your email when I’m back at my computer on x date. If you have an urgent matter, please contact x or y. Have a nice weekend/holiday/etc!/Thanks!” My office WANTS us to use more personal and witty OOO messages like this article’s message. And that stresses me out. I don’t want to spend time worried about whether my OOO is witty. I don’t want to annoy other people just looking for basic info like when am I back and who they can contact in the meantime. I correspond a lot with third parties on serious matters (legal), and I don’t think a message like that is appropriate. So, I just keep using my basic message and hope my supervisor’s supervisor doesn’t email me and see that I’m not “trying.” Ugh.
That’s also annoying because if it’s not someone I interact with regularly I will wonder if it’s been left on by accident.
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It’s common practice to prepare an email vacation autoresponder for when you are going to be away from work for a lengthy period of time. But in many cases that isn’t enough to give you – and those who may be wanting to reach you – peace of mind while you are gone.
Until I’m back at the office, here are the links to my social media: [FACEBOOK LINK] [TWITTER LINK] [INSTAGRAM LINK]
Our offices will be closed today for the Queen’s birthday public holiday. Our team will be back in the office tomorrow morning from am. Enjoy your holiday!
Here are some examples of effective text for out of office messages you can use to keep your clients notified of your absence and unavailability during a holiday.
With the Holiday season right around the corner, your office’s voicemail greeting should quickly inform callers of any potential changes in hours, days or availability. Oh, and what better way to spread holiday wishes than with a personalized, updated greeting – of course, while at the same time, keeping your clients and prospects in the
Setting up an out of office message is quite simple. It can be set using the auto-reply function of your mail provider or program – just don’t forget to turn it off when you return!
I say “thanks for your message” because it feels to brusque without a greeting – but I can see it either way.
I used to work at a place where we would occasionally send reports of network misuse that sometimes included inappropriate images the user had stored on work devices. One person had an email system that was somehow set up to make any attached images the profile pic for that account. So she would end up with random pornographic images as the profile pic whenever she received reports from us. She said she had no idea how to change it and could we please help? Since she was not part of our company, and I have no idea how that could even happen, I just started sending her kitten pictures after every report that included an image. Problem solved.
My pet peeve is when people put a contact in there but then don’t include their contact info, assuming anyone would have it. I don’t always and that’s super annoying.
If you don't see the Automatic Replies button, follow the steps to use rules to send an out of office message. Set up an automatic reply
Is your email urgent? If so, you should probably call [Name] at [phone number], and they will assist you. They aren’t in the sunshine – they’re still at work.
Sample Phone Scripts. After Hours Voicemail for a Small Business: Thanks for calling (our company). The office is currently closed. Office hours are 9am to 6pm, Eastern Time. Please leave a message at the tone and we'll call you back on the next business day. Thank you. Voicemail Script: You have reached (your business name).
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It’s a reminder to you that you should be disconnecting, Smith says, whether it’s to recharge during your staycation or to focus on a family emergency. And it can give you peace of mind to know you’ve communicated what’s needed for things to continue running smoothly in your absence.
Note: You can also set different automatic out of office replies for different people. Just click the Rules… button in the bottom-left corner and add a rule for each person or email subject.