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Yeah, I have to agree. It’s a lot of explaining of things that are likely to be obvious to many people, as though they haven’t considered these options, but that they have to sit through anyway in order to get the information they need about who to contact. And the people who most need to listen to it probably won’t.

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I also think you should give this email tactic a try – especially when you return from an extended break or vacation.
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Thank you for your message. I will be out of the office starting [start date] and returning [return date]. While I am [reason for absence], I will have limited email access.
“We went to New Zealand and I informed everyone in my [out of office] that I was ‘bungee jumping in Queenstown’, which seemed like what I should do in Queenstown,” the reader said.

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I would follow up with my coworkers before I follow up with an outside client. “I see an email from Wakeen asking for a copy of the 2020 TPS report. Before I follow up with him, did anyone get him the copy?” It just make a department look dysfunctional if they can’t communicate internally and get their act together before contacting an outside person.

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Good lord. I would develop an irrational need to reply to the OoO with like, are you okay? It’s been 14.8 minutes.

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“We all need breaks from time to time. Today I will be disconnecting from all things work, and going for a walk to smell the roses and soak in the sunshine.”

  • standard voicemail message script

    A. On the Health Science Campus, Morse Center will be open. The Recreation Center on Main Campus will be closed during winter break, resuming normal business hours after New Year's Day.

    Luckily for you, my colleague *Name* generously offered to cover for me. You can reach him/her at *email*.
    During this period I will have limited access to my email. For immediate assistance please contact me on my cell phone at (your cell phone number). Best Regards, [Your Name] Example 2: …

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    But what if you’re only taking off one day? Sometimes, it might seem silly to bother with an out-of-office for such a short amount of time–especially if it’s a day that a lot of other people are taking off (such as a national holiday). If people do need you to get back to them urgently, they’ll think they’re being ignored. (Even if you define “urgently” differently.) And if there’s a chance of an emergency landing in your inbox, it’ll be that much harder for you to unplug because you’ll just keep “checking in.”

    > When I get an answer from someone who reads his e-mails on vacation I’m pleasantly surprised.
    Pet peeve: a fe people I know use the OOO reply to say something like ‘Have a great day!’ It is on all the time, and for no helpful reason.

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    This is the standard reply I’m my org. Occasionally there is something about not being able to check emails while away (or being able to) but that’s about it.

    I think important context here is that no matter what the details added were, it always had this aggressive tone of “I’m taking a break and breaks are IMPORTANT”. Which I agree with, but it felt like it was almost aggressive/accusatory, and more importantly: this person was without a doubt the meanest, cruelest, least understanding and empathetic person I’ve ever worked with who ran her staff into the ground with urgent demands and expectations.
    Two to three sentences is usually enough to tell recipients everything they need to know.

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    I’ll return on [date] or after I watch [favorite holiday movie] one too many times (whichever comes first)—and will respond to your message at that time.

    Image Source: https://onepoint21jigawatts.tumblr.com/post/61059236581/day-1-favorite-movie-field-of-dreams-1989
    Naturally, you want to help your clients and other business associates to contact you in the best and easiest way possible. For that to happen, you should provide out of office messages when you are not available.

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One of my co-workers, who was involved in a lot of committees and consequently got even more than the usual share of email around my place, put up an OOO message that said she was going to be “on pot for the week of the 15th.”

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Sometimes teams need the extra nudge to disconnect...here are our tips for getting your team to unplug from email over the holidays.

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I think in an industry/company culture where that kind of responsiveness is expected/normal, that makes a lot of sense!

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It usually isn’t enough to just say you’re out and won’t be responding to messages. You’ve got to give people options for how they can get their issue or request resolved. One of the easiest wins here is to provide alternative contact information. That could mean providing your mobile number while you’re out, or, more commonly, providing the phone number and email of the colleague (or department) that will be covering while you’re away.

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