I also think you should give this email tactic a try – especially when you return from an extended break or vacation.
This person works remotely and wants to continue to do so, but I think I am going to have to have a conversation about them using the technologies at our disposal that make this possible. Including out of office and second take-home monitor.
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Hello, our office will remain closed for during the Christmas period. We assure you that all your emails will be responded to as soon as we return to the office. Merry Christmas! Regards, [Name/Company name]
I am currently out of the office on my holiday – I’m probably drunk somewhere in a bar in Spain. See you when I get back.
Same. I also have a version that is customer facing/external and one that is internal. My coworkers get a little more info.
Like the previous examples, the message doesn’t have to be lengthy – you just need to let people know the details, and who they should be contacting in your absence.
One of the most common mistakes people make when setting up their auto replies is making them long. Nobody wants to read a long email message — and especially so when it’s an email message that tells them you’re not going to reply right now.
If you need immediate assistance with [project or department], please contact [name and contact information]. For assistance with [project or department], please contact [name and contact information].
Feel free to stop by at [location], where I will be speaking about [topic]. Here’s a link to
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Give them the dates. Don't leave your sender guessing. Let them know when you'll be out and the date you'll be back in the office — not when you're returning home.
Q. Are there sample voicemail and out-of-office email messages that we should use?
The incensed people also tended to be the type to submit things at the very last minute or want an immediate answer that could’ve been solved via google.
We have some field staff who have out of office replies set up for when they do fieldwork. On one hand it’s nice I guess, but on the other hand, they aren’t dealing with urgent matters only they can handle (they don’t manage projects or deal with clients), so it seems a bit unnecessary? No one has been disciplined for not responding to an email the same day. But maybe I’m just a crabby Gen-Xer, and a client can stand to wait a few hours or until the next day to get an answer from me.
Thank you for your email. I will be out of the office from *date* to *date* and will have limited access to email / will not have access to email. If you require immediate assistance, please contact *Name* at *email*. I will do my best to respond promptly to your email upon my return.
We’ve all been there. A balmy evening beckons and across the street a crowd is already spilling from the pub, fanning out across the pavement in summer dresses and rolled-up shirt sleeves. But as you frantically try to clear your desk for the weekend, every email you send prompts a suspiciously swift reply. Yes, it’s the dreaded out-of-office auto-response, set to tauntingly remind you of a world of leisure while simultaneously pushing it further from your reach.