Yup, it’s that time of the year again where everyone’s slipping into the holiday mood 🎄🎁
But that sounds boring, right? Luckily, there are ways to spice up your OOO message by adding humor in just the right places.
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The subject line. This is the very first thing your customer will see, before they even open your email. The opener. The first line is what greets the customer as soon as they open your email. The “thank you” The body. The email signature.
Since holidays occur throughout the year, there is no one ideal time to send a message. For the winter holidays, we recommending sending your well wishes early in December. In general, if you can send your message before people get busy with the holiday, then it will have a larger impact.
In case of emergency, you can contact me on my cell phone, where I will answer as soon as possible.
Out-of-office messages are critical to keeping things moving smoothly during times when employees are absent. They also serve as reminders to others of what day you won’t be available.
Before we further discuss some of the examples of a good out of office message, decide for yourself what you want to get from it and what tone are you going to use.
With plenty of employees still working remotely months into the pandemic, “I actually think it’s more important now than it was before,” says Muse career coach Angela Smith. “From the perspective of how do we make remote work work,” she says, “overcommunication is one of the hallmarks.” In a world where you can’t see whether your colleagues are at their desks, being clear about when you’re working—and when you’re not—is crucial to keeping things running smoothly.
For all support requests/needs, please reach out to [email protected] and one of my colleagues will be happy to assist you.
Here are some samples and templates of automatic reply messages across various scenarios.
I mean, sometimes I put up an OOO because I’m on vacation and not checking email. Sometimes I put one up because I’m travelling for work and will only have sporadic access to my laptop, but might get to check once or twice a day. In my role, it’s important to make that distinction. Maybe it’s not so important for other people.
I’ll reply to your message promptly when I return. Should you require immediate assistance, please send an email to [contact name] at [contact email] in my absence.
My favorite was one the one that said “I am out of the office and don’t plan on ever returning.”
Thanks for your message! I’m currently buried in snow and will get back to you once I’ve defrosted on January 2nd.
Thank you for your email! I am on vacation. Vacations are not for checking email, so I won’t be doing that. Fortunately, we rarely encounter life and death situations in the world of [INDUSTRY TYPE], and aren’t we all glad for that? If you think I’m checking email because you just received an email from me, that is only because I figured out the pixies that send emails on a schedule. Really, I’m not checking email.
Who hasn’t longed to write something similarly huffy? Well, LA-based designer Paul Woods, for one. Woods is also the author of How to Do Great Work Without Being An Asshole and suggests opening your OOO with this: “Dear sender, As you are already aware, I am on vacation. However, as it appears that you have flagrantly ignored the numerous emails, in-person conversations and messages over the past week communicating this, below you can find a detailed recap what I will not be doing until my return…” It’s a recap that extends to wearing clothes, even in public, and moderating his consumption of hard liquor.