Once they realize that your office is currently closed, the most important piece of information they probably want to know is your standard business hours. While this information can be tucked behind a phone menu option, it's best to state it upfront in your after hours recording.
Since holidays occur throughout the year, there is no one ideal time to send a message. For the winter holidays, we recommending sending your well wishes early in December. In general, if you can send your message before people get busy with the holiday, then it will have a larger impact.
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17. "Hello! You've gotten the voicemail of [your name]. Leave your name, contact info, and the answer to the eternal question ‘Which came first, the chicken or the egg?' Anyone who gets it right will receive a call back."
Of course, very few people would be so pushy as to send you a private message about a business issue while you’re on holiday. Still, the odds are that you’ll amplify your social media reach and gain some new followers by including links to your social media in an OOO message.
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Not an out of office, but I had a sign I used to put on my closed door whenever I was head down on something and didn’t want to be disturbed:
Website: https://support.zoom.us/hc/en-us/articles/360033863991-Sharing-and-controlling-access-to-a-voicemail-inbox
By providing this information for anyone who tries to contact you, it ensures important emails don’t go unnoticed or ignored.
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If you’re taking a few days off and want to respond only to urgent emails, this template would be a great fit.
6. Maternity leave out of office template. Taking maternal leave, and indeed any parental leave, often means more time off work than standard annual leave.
Setting up out of office messages removes the guesswork done by customers when a response doesn’t come back right away.
Mike Vardy is a writer, speaker, productivity strategist, and founder of Productivityist. He is the author of The Front Nine: How to Start the Year You Want Anytime You Want, The Productivityist Playbook, and TimeCrafting: A Better Way to Get the Right Things Done, coming soon from Mango Publishing.
To set automatic out of office replies on the Microsoft Outlook desktop app, go to File > Automatic Replies > Send automatic replies.
To thank you for a wonderful year of hard work, the company is holding a virtual holiday party via Zoom on Wednesday, December 23, 2020 at 8pm EST. Please dress in your best ugly sweater, so everyone gets into a festive mood. We hope that our valuable team members from around the world will clear out some time in their busy schedules to come celebrate with us.
I think humor is fine (the hard-to-misunderstand kind), but definitely less than 100 words of it. “I’m out of the office returning Thursday June 10th. Please contact (shared mailbox email address) for support or call (person name) if the matter is urgent.”
My OOO messages are always pretty casual, and the last line in the list of “for X, contact Y” is always something like “for chili recipes, contact Z”.