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There’s nothing worse than dreading a return from being away from the desk. After all, you’re likely to have an overflowing email inbox left untended while you were on vacation. Sending out this one email before you go anywhere for an extended period of time will help lessen that feeling.

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I guess my first instinct might be thinking it’s rude but having seen it a few times I do get it. It really makes sense for people who get dozens or hundreds of emails a day and are gone for extended periods of time. It’s more courteous to be up front about it than silently delete like some people said they do (though I get they maybe just didn’t realize they’d need to do that).
As a matter of courtesy – and to give you the peace of mind needed to be present wherever you are going (either away from the office or on vacation) – you should send each of your clients a simple email to let them know you’ll be away. Below I’ve offered some sample text for to you use as a template. Feel free to make it a TextExpander snippet, Gmail canned response, or whatever. Just use it (or something like it). Please. .

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Don’t be afraid to use a pop cultural reference that the audience would recognize. Instead of bemoaning your absence, they’ll have something fun and familiar to laugh at.
For example, if you don’t clearly state the dates you’ll be gone, your office coworkers and clients might send you multiple emails, clogging your inbox and making it difficult for you to catch up when you're back. And if you don’t include the name and contact information in your outgoing message for the coworkers who can help in your absence, your well-earned vacation time might get in the way of ongoing projects at the company.

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Willamette University HomeStories and NewsToday @ WillamettePast Issues2020December 11, 2020Winter break closure information for employees Winter break closure information for employees

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Not every vacation you take is going to leave you completely unreachable. For those days when you’re out of the office but are still checking and responding to email or phone calls, make sure your message explicitly states that people will still be able to reach you, and how:

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    Note: If you are using an older version of Outlook, such as Outlook 2007, go to Tools > Out of Office Assistant.

    I’ll add “with limited access to email and voicemail” if I’m out because of work-related stuff (back when we used to have offsite meetings!), and “with no access to email and voicemail” if I’m truly on PTO.
    Having someone who can fill in for you while you’re away is critical, says Misner. “If you don’t have an assistant, have a coworker back you up,” he says. “It’s an effective technique if you support one another.”

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    Unfortunately, I will not be able/ delayed in answering your e-mail till 23rd Nov.

    Please contact (Contact Person with email and phone) if you need immediate assistance.
    The holiday benefit is available to U.S. regular, full-time staff members. Staff members whose employment terms are for four months or less are not regular full-time staff members.

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    3. Suggest Reading the Documentation. This is the office closed for holiday template that our support team uses. If you have an extensive documentation published on your site, you can recommend users to read the documentation while you get back to your users.

    A) Trying not to roll my eyes at this year’s new batch of corny holiday movies (which all seem to follow the same plot)
    Sorry I missed you. I’ll be out of the office and slow to respond until after the break.

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    Automated reply messages are predefined responses used to communicate with customers across specific scenarios and keep information transparent. It helps customers to understand what is actually happening – whether your agents are busy, out of the office, or on holidays.

    › Url: https://www.woculus.com/7-examples-of-professional-out-of-office-emails-permanent-and-temporary-autoresponses/ Go Now
    6. Maternity leave out of office template. Taking maternal leave, and indeed any parental leave, often means more time off work than standard annual leave.

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I hate to break it to you, but I’m on annual leave until [end date] and will have limited access to my emails until then.

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Long Vacation Message. If you’re going to be on vacation for a week or two, then it’s essential you set up your vacation email. If you miss the odd day, the world won’t implode, but if people don’t know you’re away for a few weeks and they don’t know exactly when you’ll be back, or who they can contact in your place, you’re going to have some unhappy clients or customers.

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Editor's Note: This was originally posted in July 2018 and updated and republished on the date posted in the article. Enjoy!

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