15 Out of Office Messages for Professionals. February 26, 2021. Out of office messages are automatic email replies, or autoresponder email messages, that go out to colleagues, customers and clients when you are away from work. They let others know you are unavailable for contact and when they can expect a response to their emails.
If you want to learn how to set up your OOO message with a self-hosted email, you can follow our quick guide called How to Create Email AutoResponder in cPanel.
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Thanks for your email. I'm currently on [reason]. I'll be out of the office from [date] and will be back on [date]. For immediate assistance, please contact [person name] at [person's email]. 6 Tips for Being Productive While Working From Home 20 Powerful TED Talks to Improve Your Leadership Skills
I love this and want to start using it. I am assuming it’s pronounced “hood-a-lay” and that said hodilay has already begun when the OOO message was written!
While you’re writing and activating your out of office message, avoid including the following:
While injecting a little humor into your vacation email message can sometimes be a good idea – depending on your company and contacts – avoid oversharing and keep it professional at all times.
I will be on leave returning Monday, August 10th. Please anticipate a delay in response. For urgent requests or escalations, please contact:
I’m so glad not to have to work at [insert company] any more that I am literally high on life.
If you need immediate assistance during my absence, please contact (Contact Person with email and phone). Upon my return, I will reply to your emails in a timely manner.
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If your request is urgent, don’t sit around. Send your request to [contact’s name] at [contact’s email].
I’ll be sure to reply to your message when I wade through my inbox upon my return. If your message is time sensitive, please send an email to [contact name] at [contact email].
One-third of employees share information about business travel, including pictures, on social media, Tessian found. Many will also have advance leave notification in email signatures or add details about their time off in their OOO responses, such as when they plan to return to work or the details of the conference they are attending. This might appear safe because this isn’t personal travel. After all, it is a work trip, and an out of office message is no big deal.
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I used to hire a lot (hundreds) of freelance writers who would each be given a deadline by which their particular project was due. As these were large projects, they typically would have several months to complete them. I soon discovered that a significant number of freelancers (at least 25% if I’m remembering correctly) would email a couple of days before their assignment was due to report the sad news that they would be missing their deadline because “someone close to [them] had just died”.
I am currently on my annual leave and will return to the office on *date*. If your request is urgent, please contact my colleague *name* at *email* or *phone*.
The answer lies in writing an effective out-of-office message to help reduce the interruptions. “Let key people know you’ll be gone before you leave,” says Ivan Misner, founder of the global business network BNI and author of Who’s In Your Room? The Secret to Creating Your Best Life. “That will help reduce your email. Then craft an out-of-office message for everyone else.”