Sample out-of-office email message: “Thank you for your message. The University of Toledo is closed for winter break. If your message requires a response, I will reply after New Year's Day during normal business hours. Happy holidays!”
A word of warning: These greetings will not do you any favors if you're in the midst of a job hunt or work in a conservative industry. Always remember your target personas. If there's a chance they won't appreciate your sense of humor, opt for a straightforward greeting instead.
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For many roles, of course, the sort of OoO described wouldn’t work. But there are a lot of roles where people would survive just fine letting their requests sit for an extra week before forwarding again. And especially at smaller companies where there they might be pressed for coverage when people are out, I think it’s great to normalise that a job is basically ‘off-line’ for a week or two so that the employee can rest and recharge.
But what should you do to keep the message informative, engaged and maybe a little festive?
It’s great to hear from you. I’m currently out of the office until mm/dd with limited/ no access to my email. Anyway, feel free to contact [email] in case your request is urgent.
An autoresponder email message is required to be created, especially for email marketing purposes. If you are planning a vacation or go out of the office, the autoresponder email message is needed.
Changing it every evening is definitely too much, though. I would assume the vast majority of people sending business email understand the concept of working and non-working hours…
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1) I am currently out at a job interview and will reply to you if I fail to get the position.
Some of my coworkers have started putting “Thank you for your email” at the beginning of their out of office replies. Management loves it, but I think it’s too ingratiating and I cringe when I read it. These are junior-level staffers, so maybe it makes sense in that context? Anyway, I refuse to put that in my out of office messages.
Luckily for you, my colleague *Name* generously offered to cover for me. You can reach him/her at *email*.
Hello! Thanks for getting in touch. I’m out of the office until [DATE] with limited access to email. But never fear! I’ve left you with some helpful writing tips to read and share.
Website: https://www.aains.com/aains_com/assets/File/agents/news-flashes/en/09_07_15_Holiday Hours.pdf
First, and most importantly, let the people trying to get in touch with you know when you’ll be gone and when you’ll be returning. There’s one more date to add — when they can expect for you to return their message.
Hello, It’s that time of the year. The time where I save up all my vacation (4 weeks) and spend it on one epic adventure. Where am I? [COUNTRY], the land of magic realism. And I’ll be completely disconnected. In fact, I’ve asked [NAME] from IT to change my password so I can’t check my email at all. #vacationorbust. If you have any questions about [PROMOTION] or anything else, get in touch with [NAME] at [EMAIL] If you want to talk about the hottest job opening at [COMPANY], [POSITION/TITLE] get in contact with our People and Culture team at [EMAIL].
You must pay close attention to signs of negative language or tendencies to sound monotonous. Instead, you can use simple, everyday vocabulary to convey your message.