'I’m away from my desk at the moment but will respond the moment they give me a desk' (Credit: Getty Images)
Right?! If it’s a 3 day retreat, that’s one thing. But not being around for an hour or two shouldn’t be any kind of BIG DEAL.
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My favorite one that I’ve heard is from TV. “You’ve reached {name}. I can’t answer. Don’t waste my time.”
I give my folks scripts because, otherwise, I end up with long winding OOOs that talk about why they’re out but not what the writer/caller should do to get help (staff is 1/3 entry-level with varying degrees of professional office familiarity). I do not have the time to micromanage to this level, though – if I see an off-spec OOO, I send the how-to guide and remind them that they need to tell people who to call while they’re out or to mention the specific dates, but most of them have good judgment enough not to be totally inappropriate to the point I need IT to intervene.
Before I implemented this system, I got *way* too many calls asking if so-and-so was out of the office that day when an OOO tells them that Bob will be back in three hours and to call Sue in the interim. The OOOs have reduced status check calls to practically zero, and the OOO preview pops up in our system as soon someone’s email is entered.
Your ooo also serves to let people know when they can expect you to reply yourself. If that’s not a concern, then I guess you don’t need one.
Q. I work on Main Campus and don't have essential business to conduct during the winter break closure; however, I want to catch up on work before spring semester. May I work on campus?
Depending on the type of holiday, you can create specific templates for various holidays such as Christmas Thanksgiving, New Year etc.:
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The Christmas holiday wishes for the office are sent to inform and wish the employees for Christmas and Christmas holidays. The wishes are sent during the Christmas holidays when the staff leaves for Christmas vacations with friends and family. One can send the wishes through cards, text messages and mails for the staff customers
I dunno – I think it says more about the writer than the culture. I worked in tech where there were always a handful of people who would do stuff like this, but most people would keep it basic. I just think some people love putting funky or gimmicky twists on rote stuff.
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My workplace is super strict about out of office replies. We have 3 scripts we are allowed to use; and we are only allowed to change our name, job title, and return to office date. If you veer off script, management will have IT turn off your out of office as it does not comply with their standards. They are also super strict with messages on our voicemails, again with the option of using 2 scripts and changing your name, job title, and return to office date.
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3. Delayed response templates. If you are working, but can't reply to emails easily, make this clear in your out of office message. This will easily set a sender's response expectations.
I’ve started using one that’s short/sweet but still has a little bit of JAZZ. I can’t take credit for it – I saw it on Twitter a few years ago. It’s been received well both inside and outside of my organization. Here it is. If it speaks to you, please yoink it and use it as you wish: