3. Out of Office Email with Specific Dates Example. [Greeting] I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return).
Thank you for calling [Company Name]. If you know your party’s extension, please dial it at any time. To reach our company directory, press 1. For more information about [Company Name], press 2. If you are an existing customer, please press 3. For billing questions, press 4. To repeat menu options, press 9. For all other inquiries, press 0. 3. Language Options
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Website: https://www.ringcentral.com/us/en/blog/setting-up-vacation-and-holiday-call-rules/
I am currently out of office on annual leave. I’ll get back to you straight away when I return on [end date]. If it’s urgent you can contact [contact’s name] on (contact’s email).
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People often forget the power of an out of office message. One could even start their own language, as shown below:
4. You snooze, you lose! The [holiday name] sale will end soon. Even though holiday sales last for quite long, some of us still have trouble finding something special for themselves or their loved ones.
Hey, I am currently out of office. If something urgent comes up, you can email [name and email]. Kind regards.
Hi, I’m out of the office until [MM/DD] with limited access to email. But don’t worry! I’ve left you with some helpful article to read and share in the meantime. I look forward to connecting with you when I return.
That’s weird! I would specifically not say maternity leave, since I don’t want to invite a lot of questions about the birth, baby, etc. when I come back to work. Just let me focus on catching up on my job! (I work with a lot of external clients, though. Internal-only would be different.)
Eh, my team’s instruction to put them up if they’re going to be away from email/voicemail for more than an hour (standard lunch break). I have a ton of staff, and we’re in a business where a high degree of responsiveness, especially during the business day, is expected and few of my staff have mobile email. We’re also a larger organization with mixed project teams, and not everyone knows who’s PT/FT or on nonstandard hours.
One year my organization mistakenly left me off the phone directory. I made no attempt to correct that. The only people who could call me we’re those who knew my number; everyone else had to use email.
Agreed, the whole quirky-cute thibg annoys me, but human drives me up the wall. I cant articulate what about it grates me.
Apparently it’s a thing where people say in their out of office that they do not intend to read any emails that came in when they were out and your email will be deleted. If you still need assistance you need to resend your email after the person’s return date. While I get it, I’ve been in those positions where you get over 100 emails a day and if you are going to be out and unplugged for a week or more, trying to wade through all the junk and find the stuff that actually needs your attention, I do find this…rude? I don’t know the word I would use, but I have a negative reaction to it.
I have a couple people that I work with though who set them for outside their normal work hours, like they automatically kick on at 4:30pm and off at 8am or whatever, and then there’s the one special snowflake who sets her out of office not only when she leaves for the day every day, but also when she takes her half hour lunch or her fifteen minute break, Jesus wept.
The root of that question, as pointed out in this New York Times article, is that taking vacation can be a bit emotionally conflicting.
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