The reason for the OOOs for staff taking half-days? They didn’t want to check the shared office calendar where our time off was recorded. UGH
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it’s not your standard email response. It’s [your name’s] out-of-office because [he/she/they] are on holidays and will respond when they return.
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Emily was previously on staff at InHerSight, where she researched and wrote about data that described women in the workplace, specifically societal barriers to advancement, and workplace rights. Her bylines include Fast Company and The Glossary Co. Editors' Picks 5 Ways to Tackle the Sunday Scaries 16 No-Guilt Guilty Pleasures That Make Life a Little Sweeter How to Work More Steps Into Your Workday More articles ›
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The use of humans is weirdly condescending to me, like people who say ‘doggo’ sincerely. It seems incredibly off at work.
I say I am “away from my desk”, or “unavailable”. To indicate I am working, “I will be at my desk from xhour to yhour on xday”.
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My phone just sits there gathering dust, so the only OOO message I need is the one I put in my email. Something like “I’ll read my email again on X. If you need assistance before then, please contact my colleague NN.”
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I am currently on travel in Ethiopia. If you’d like to contact me, please write to me in Ethiopian (Amharic).
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I’ll be back on [DAY OF WEEK], [DATE]. No explanations, no apologies, no promises to respond, no redirects to other colleagues. It works.
Did you look at the comments on the TikTok? Because the overwhelming majority love it and are asking if her company is hiring. So it doesn’t seem like most people find it condescending even in video form.
Go ahead to iPhone Settings > Control Center > and include Do Not Disturb While Driving. Now you are ready to manually switch your phone to vacation mode from the control center.
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Thank you for your email. I’m currently out of the office until [date] to celebrate the holiday with my loved ones. I won’t have my phone with me all the time.
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1.) Bienvenue chez John Doe. Notre ligne téléphonique n’est pas prise en charge pendant les vacances. Nos heures de bureau peuvent être trouvées sur notre site www.joendoe.de – Merci pour votre confiance. Nous vous souhaitons de bonnes vacances et une bonne nouvelle année.
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Yupp! At this particular place we had a client who could not get a hold of someone. They made a huge stink about it and this became company policy. We also had to change our VM every night. We also had to reply to any emails we received within 4 hours. Even if we didn’t have an answer.
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But this is where it becomes a power thing. The OOO person says that everyone else wants stuff from them that the sender can’t get elsewhere and you need to grovel to get it from them.
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6. "Hi, this is [your name]. I'm either on a call or away from my desk. Please leave your name, number, and a brief message and I'll get back to you. Thank you."
She definitely had an excessive ego, and she was also a narcissist who loved to micromanage so it was a really toxic place under her. We used to love it when she went on vacation because the office was quiet, calm, and drama-free.
Others like to take the opportunity to inject a little personality and make the reader smile, like our very own Rachael’s summertime out-of-office:
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Mike Vardy is a writer, speaker, productivity strategist, and founder of Productivityist. He is the author of The Front Nine: How to Start the Year You Want Anytime You Want, The Productivityist Playbook, and TimeCrafting: A Better Way to Get the Right Things Done, coming soon from Mango Publishing.
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Keeping It Real. I am currently out of the office on vacation. I know I’m supposed to say that I’ll have limited access to email and won’t be able to respond until I return, but that’s not true.
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Once you’ve finally crossed off those last-minute items on your to-do list and are ready to check out of work mode for while, there’s just one last thing you need to do – set your out-of-office message.
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Turn on automatic response indefinitely or choose the dates you’d like for them to appear. Write your OOO message in the message field, then click “Save.”
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I did something similar the second time I took maternity leave, actually. I didn’t explicitly say, “I will delete all emails,” but instead I shared my backups’ contact info and invited people to contact me again when I was back from leave.
We have all been there, hitting your head against the wall, trying to come up with something professional yet with a personal touch so you don’t sound like a robot. The faster you are done with it, the faster you can run away from work. Think think think!
Exactly. It doesn’t matter if I’m sitting on the beach, on my couch, or in a hospital bed–I’m not reachable and you’re gonna have to wait until I get back or contact someone else.
While you shouldn’t use a vacation message like the first example in this article, it doesn’t mean you can’t have a little bit of fun with your emails.
Thank you for your email. I am out of the office in observance of [holiday] with limited access to email and will return on [date]. Your message is very important to me, and I will respond as soon as possible. If you need immediate access, please contact [number].
Any correspondence (email or phone calls) sent my way will be responded to within 2–3 days of my return.
!
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If you are re-using the existing message from the past, make sure you update the dates so that your clients know when you will be available again. For a general out-of-office message, it is vital to include the office timings.
Maybe I'm over-reading your advice or observations here, but, like, being straightforward and honest without being deliberately blunt or getting in your bon mots is basically the expectation at most of the companies I've worked at. Professional politeness is fine, and good, actually, as long as it's not a cover for other, less praiseworthy behaviors, and what constitutes "important" is going to vary wildly, depending on whose boss is the one assigning the tasks — my boss may not care that an employee's access to a system gets delayed by a week or two, but the employee whose sales are dependent on having access to that system certainly does, for entirely understandable reasons. This site requires JavaScript to run correctly. Please turn on JavaScript or unblock scripts Home Buying 101 First Time Homebuyer Experienced Homebuyer Home Loan Process Refinance 101 Cash-Out Refinance Consolidate Debt Lower Your Monthly Payments Reduce Mortgage Insurance Higher Loan-to-Value Loans FHA Insured Conventional Home loans VA Home Loans USDA loans 203k Approved to Move Loan Officers Customer Hub FAQs Glossary Calculators Contact Us Mobile App Videos About Rates Blog > What to Say in Your Out-of-Office Email and Voice Messages When You Take Time Off What to Say in Your Out-of-Office Email and Voice Messages When You Take Time Off
Figured it out: only works when set in driving mode, and driving mode works if you are actually driving or not 🙂 Until then, this will work until they come up with a better solution. Thank you!!
Our office will be closed from [date] to [date] for the coming National Day holiday. We will resume our operations on [date]. Any inconvenience caused is much regretted.
Rather than a number of days or vague phrasing like “this week,” giving exact dates helps prevent confusion and lets senders know when they can expect a response from you.
I have a coworker who has an “always-on” autoreply stating that she “is busy with client meetings during the day” and therefore only checks emails at 9am and 3pm. I understand wanting to set the expectation that people won’t get an immediate response, but it really baffles me. If you are still able to respond within 24 hours, why does anyone need this information? To me it feels like some weird self-help tip or power move that they read somewhere that serves no actual function.
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Yes! I hate the “at my earliest convenience” for the same reason – it comes across as “I’ll do it when I feel like it”. I would only use that phrase at work in terms of someone else (ie “at YOUR earliest convenience”).
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While this sounds kind of onerous, I don’t think it’s actually a bad idea to say “I don’t have this info but I’ll get back to you when I find out” if it’s going to take a while.
You probably received a number of these emails, and thus you should be familiar with the information out-of-office emails provide.
The other being I did it once at my current job, pointed them to my boss, and he called me every time someone reached out to him. It was SUPER annoying, because not a single thing was time sensitive or really even remotely important, and if I hadn’t given a contact person they would have just waited. But I’m really the only person that does that I do, so when I’m gone, they just have to wait. :shrug:
5. "Hello, [Person's name] is chasing new adventures and is no longer with [Company name]. Please forward all future requests to [New or interim person's name] at [phone number]. Thank you!"
You can show just how thrilled you are about your vacation while still providing an apology (of sorts... not really).
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Whatever you decide before heading out for that much-needed time off, it’s imperative that you set up an out of office reply. Your customers and co-workers don’t get that same pause button as you do. That’s why you should inform everyone that needs to know about your time off.
This message is automated because I won’t be in the office until [DATE]. I will get back to you as soon as possible when I’m back at the office.
We are closed today for the [public holiday name]. Our office will re-open tomorrow at am.
But some of us just aren’t as lucky. Or if we’re traveling during the winter and heading up north — well, we’re going to run into some snow, aren’t we?
Dear Customer, Our office will be closed from [date] until [date] and close again for December and January to welcome the New Year. We wish you the warmest holiday. Regards, [Company name]
OUR TIP: Our prompts configurator helps you find the right voice and also helps you with text suggestions, selection of music and speakers demos. With just a few clicks, you can compile your selection or desired prompt(s) and send it to us https://voxendo.com/audiodemos/text-demos/english/public-holiday/public-holiday-message-demo-ben.mp3 It is often used for Christmas/New Year and Easter. But it can also be used for normal holidays or vacation periods.
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This works fine but I notice it also adds after your auto-responder at the bottom an option for them to reply “urgent” to ensure I receive notifications which seems damn pointless if you ask me. Is there a way to switch that off because it seems to be counter-intuitive to setting the auto-responder that you’re not there or on leave? Thanks Trace
Are you always entertaining your colleagues with useless facts? That doesn’t need to stop just because you’re going on holidays.
Hi, I will be out of the office starting [MM/DD] through [MM/DD]. If you need immediate assistance during my absence, please contact [name] at [email] or [phone]. I will respond to your emails as soon as possible upon my return on [MM/DD].
Closed Signs. Using closed signs is an effective way to inform your clients that your business is closed temporarily, for lunch, due to weather or during the holidays. Stating the reason why your office or business is closed can reduce the frustration of your clients or visitors.
I’m on PTO (Holiday) from the 28.09 until the 02.10 working again on the 5th of October, due to this my response will be delayed.
I still hate that lady. She made one of my coworkers cry until she had to leave work because it turned into an unstoppable panic attack. I later had one too.
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I’ll reply to your message promptly, after I delete the dozen email newsletters about losing weight. If your question or request is not time sensitive, wonderful! If you require immediate assistance, please send contact to [insert name] at [contact email].
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I feel like this is the only reason to do this, otherwise its just a big piss off.
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