Automatic email replies. The IS&T Knowledge Base (KB) details how to set up automatic replies for your MIT email through the Exchange service or on Outlook. Both allow you to set the start and end date of the auto-response and to choose if everyone will receive this auto-reply or only those within MIT.
I did something similar the second time I took maternity leave, actually. I didn’t explicitly say, “I will delete all emails,” but instead I shared my backups’ contact info and invited people to contact me again when I was back from leave.
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I hate unnecessary out of office messages. You don’t need to tell me you will be out for two hours. If it was that important, I would not be using e-mail!
I’m out of the office from 11/11 to 11/17 and I will not be checking my emails. It’s likely your note will be swallowed in a sea of inbox banality, never to be seen again. If you require a response, please resend your email after 11/18. For urgent editorial issues, please contact the channel or features editor responsible for that content. If you are Barack Obama, text me bro. We need to talk.
Each time McClure makes an appearance in these out-of-office messages, he “speaks” on behalf of my colleague and alludes to the previous auto-responses in which he starred. It’s a mild form of self-deprecating humor — as if to say, “I know, I’m out of the office again” — made only funnier by the made-up teaser title included in the last line.
I once worked somewhere that required an all-office email if you were going to be late, if you had an appointment, etc. I hated that. No one needed to know I was going to the dentist, but it was policy so I did it.
COMPLETELY agree. Every time I see an OOO for a two-hour doctor’s appointment I have to fight the urge to reply with “How much are you paid?” because I know there is no scenario in which I would have to explain myself if I don’t answer an email for a few hours and if you are that important you better make a LOT more than I do.
With all that in mind, read on for a few examples of what you might actually write...
A. No. All of the restaurants, including Starbucks and other eateries in Thompson Student Union, will be closed during winter break. They will reopen the second week of January.
Join us at the HAR Reception Tues., 6pm @ Ballroom B. If you need tickets, send me a text: 555.555.5555
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We also had company wide announcements that all of Spain was going on holiday in July, and then France would be gone on August, so please wrap up any business for the summer before then :’)
The reason for the OOOs for staff taking half-days? They didn’t want to check the shared office calendar where our time off was recorded. UGH
But I’ve also seen this tactic used for a week’s vacation, which seems… aggressive.
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As a side note, I put a similar message on my work and cell phones, and once I didn’t change the cell message back for nearly a year. (It was my personal cell number, and only my parents ever left messages.)