By providing this information for anyone who tries to contact you, it ensures important emails don’t go unnoticed or ignored.
I have a colleague who directs people to email an alternative email alias when she’s on leave. This alternative email alias? Yup goes to her. Don’t know why she does it. She’s also set a rule in her team that they have to answer each others’ phones of someone is away from their desk. Inevitably, the person answering the phone can’t help and tells the caller to send an email. It drives me up the wall.
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Luckily for you, my colleague *Name* generously offered to cover for me. You can reach him/her at *email*.
One nice compromise I’ve seen is that some people add upcoming PTO to their email signature for a week or two beforehand. That way the people you’re working with right then get a heads up without needing to spam everyone with the information.
Last month, President Thorsett announced that the university is extending all employees’ paid winter break by one week to decrease density on campus and to recognize your extraordinary efforts this fall. Our campus closure will begin starting next week on Dec. 14. Work will resume — whether you are working remotely or on campus — Monday, Jan. 4.
If you’re looking for a classic OOO message, this one is for you. Perhaps you work an industry that values directness and getting straight to the point, and playfulness may be off-brand. This response covers all of the most important bits of information every OOO needs: the date you will return to the office, when they can expect a response back, and who to contact in the meantime. That’s it!
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My OOO messages are always pretty casual, and the last line in the list of “for X, contact Y” is always something like “for chili recipes, contact Z”.
10. Office Closed for Annual Vacation. Use this template for your annual year-end vacation. Hi (specify the Name field id), I am out of the office for my annual year-end vacation and will not be able to check my mail until after the New Year.
The weather has changed, so I have decided to book myself a little break in the sunshine.
If you’re off to have fun on your vacation, you might as well have some fun in your OOO message! And hey, you might inspire someone else to start planning their next holiday.
(If you have certain projects you cover list project name and the person covering you).
A ‘Type A’ who can’t ever fully switch-off from work… at least they’re honest about it!
Maybe you’re still available on email, but your location means there might be a little bit of an issue with time differences. This response is clever and a little bit geeky!
I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).
Something about it gets my goat up! Like she’s working and emailing me about things she wants me to work on, but her OOO is telling me to buzz off coz she’s too busy to get to my emails. Also she still has it set up and we’ve been in lockdown for over a week. How long does she intend to have her OOO triaging everything and making excuses for delays? We all know there’s a lockdown, that’s why everyone is scrambling for their events to be rescheduled – it just comes across as very self-important at a time where everyone is under stress. No one else in the organisation has this so it seems very bizarre to have an OOO while still working!
Having someone who can fill in for you while you’re away is critical, says Misner. “If you don’t have an assistant, have a coworker back you up,” he says. “It’s an effective technique if you support one another.”