Hello, you have reached [Company Name]. To continue in English, press 1, for Spanish, press 2. (Wait for customer to enter an option.) You’ve reached the main menu. To reach a staff member by name, please press 1. For sales inquiries, press 2. For technical support, press 3. To place a purchase order, press 4. For accounting, press 5. To find a store location near you, please press 6. Press 0 to speak with a representative. 4. Product-Focused
2. "Hi, you've reached [name] at [company]. If you need a quick response, please shoot me an email at [insert email address] and I'll be in touch by EOD tomorrow. If it's not urgent, leave me a message with your name and number. Have a great day."
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You can include the range of dates that you will be away, but ultimately the sender wants to know when they can reach you again.
I have always said that I’m taking annual leave so that still applies for me – but that’s pretty standard for my company.
Pro tip: The first works well for both voicemail greetings and email responders, while the next two are most appropriate for emails.
If I got an OoO just to tell me to have a good day, I would find that person and throw water on their computer. They’re obviously not qualified to operate one.
4. You snooze, you lose! The [holiday name] sale will end soon. Even though holiday sales last for quite long, some of us still have trouble finding something special for themselves or their loved ones.
My outgoing voicemail message says “Please don’t leave me a voicemail, send me an email instead”
I am out for eye surgery on Monday 24th May and will have one eye covered. All going well I should be fine shortly after, however reading long emails or longer periods of screen-facing work will take some effort.
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It isn’t hard to write an out of office message. And it’s less important than learning how to write a great follow up or understanding what makes a killer subject line. But that’s just the reason why a lot of people usually underestimate what an out of office message can achieve.
Our auto-replies to outside people are two or three paragraphs long though, which feels ridiculous but is actually necessary.
Naturally, she had to take the day off — and couldn't let folks know with any old generic auto-response. Instead, she made a guessing game of it in her out-of-office email, which you can use for yourself, below.
3.) Welcome to the John Doe AG. Our offices in Berlin are now closed for a holiday. You can reach us on working days from Monday to Friday from 9am to noon and 1pm to 6pm. For general inquiries you can also send us an email to [email protected]. Thank you very much. We wish you a nice day - your John Doe AG.
I suppose it’s better than a colleague of mine who’s out of office is always: “I am out of the office until XXX. Please email me if you need assistance.”
As more people are vaccinated and free to live a more normal life again, vacation plans, trip pictures and conference hashtags will flood social media sites. Phone calls and emails to colleagues will be met with out of office (OOO) messages. You might feel happy for that person, or maybe a little jealous that they are getting away. You should also feel concerned for their security well-being.