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Q. Before I leave my office for winter break, are there things I should do to safeguard my work area?

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Thankfully, with a simple out of office message taking a day off doesn’t mean that your communication with clients has to stop. .

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An out-of-office message is an automatic email sent by an email account that is temporarily not being checked by its owner. Every new email to this account will trigger the out-of-office message, which is sent directly to the original email's sender. Most email service providers allow you to activate this option and customize your message.
Skip the "Greetings," "Salutations," "Dear sir/madam." These are far too stuffy and robotic. Instead, start off your response with a simple "Hi" or Hello."

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The idea for this one is to pick your favourite Christmas carol and repurpose it for your out-of-office response. It’s festive and sure to get a laugh! (Whatever you do, just don’t pick Baby It’s Cold Outside).
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An out of office message is an automatic response to work communications when you are away from the office. Using your email or messaging service, you can set up an automatic response to anyone who is trying to contact you. An out of office message should tell the sender: That you are not in the officeThe dates you will be goneWho they can contact while you are awayWhen to expect a response from you Why is an out of office message important?

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Next time you’re setting up your vacation responder, consider using this quick guide to help you be more creative and professional when needed. Use your out-of-office message to inform, assist, or delight the email sender. It will be a pleasant exercise for you and might make them smile.

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    In the early 2000s I received an OOO which said “[very senior person] never reads his email, please resend your message to [his PA]”. Post navigation ← coworker loves to abuse robocallers, boss uses Facebook photos without permission, and more Ask a Manager in the media →

    That 15minute breaktime message screams “past experience with a toxic company” to me.
    I also kinda want to sit here with popcorn and read all the shenanigans that are about to roll in.

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    See, if it’s a long period of leave and there’s an alternate contact provided, this is just… the sensible thing that should happen?

    The United States Congress officially recognized the end of World War I when it passed a concurrent resolution on June 4, 1926, with these words:
    We had someone at my old job whose auto-reply stated that they were at a “White Privilege Conference”. Granted, the conference was about dismantling White Privilege, but to someone outside our work who didn’t know that, I imagine that got quite the reaction!

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    An automatic response should include the date when you left, a reason (vacation, sick leave, a conference, etc) and, if possible, the date when you plan to come back. Thank your client for their email, promise to get back to it as soon as possible and apologize for the inconvenience. Also, it should be obvious that you’re out of office from the first sentence.

    I do this, too, especially if I’m out for longer than a day or two. I like giving myself a bit of breathing room to dig out of the inbox.
    While injecting a little humor into your vacation email message can sometimes be a good idea – depending on your company and contacts – avoid oversharing and keep it professional at all times.

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    This article originally appeared on The Daily Muse and is reprinted with permission.

    > When I get an answer from someone who reads his e-mails on vacation I’m pleasantly surprised.
    We do OOO messages, but also send an email to the department and other relevant people, so that part doesn’t sound odd to me. I want to know if someone is going to be away next week, because then I can plan accordingly instead of sending them an email about something important Monday morning and find out I’m SOL until the following week.

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Navigate to mail.google.comClick the gear icon in the upper right-hand corner below your account name:Click Settings:Scroll to the bottom of the page to the Vacation Responder blockTurn your Vacation Responder on:Set active dates for the Vacation Responder:

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Hopefully they drop it because it doesn’t seem appropriate. If they don’t, I’d suggest something like Today is National Pirate Day, today is John Lennon birthday under your signature. It’s a fun random fact without being offensive and easy enough to do. Yet also a pain in the ass of course; )

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If you’re reading this, the train wasn’t able to push the DeLorean up to 88 miles per hour, and I’m stuck in 1885. I won’t be able to respond to emails until exactly 8:30 a.m. EST on [DAY OF WEEK], [DATE]. If there’s an emergency, good luck. Try to get ahold of Doc.

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I am currently out of the office and will not have access to email. Please contact Elena Prince at [email protected] in my absence.

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