Okay. Before you go into fancyland or funnyland about how you're in the woods protecting yourself against bears, remember Rule 1! Make sure you have all the pertinent details in your out of office message.
Out of office messages can be as concise or detailed as you need but should follow a standard structure. Here are two templates you can use to create your own message.
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The OOO definitely has those two pieces. But it could be 1 of 4 people who handle things when I’m out (depending on what it is) and they may not know at all that the requestor had reached out to me first / forget to cc me. So, I’d see this as me adding to my OOO “if you contact person X, please keep me cc’ed on the message you send to person x”?
Education Details: Sending one of this autoresponder out of office email message examples before you go on a vacation will help lessen the burden of responding to angry client emails. FORMAL TEMPLATE #1 : Out of Office Message Example. Hi, Thank you for your email. I’m out of the office, with no email access, until [Date of Return]. on vacation out of office
For those new to the business world, your out-of-office message is the most common form of automation related to email. Once activated, it sends out a predetermined email message to anyone who emails you while you’re out, telling recipients exactly what they need to know.
The plan B is to send it again when they’re back though. I think there are a lot of situations where I emailed them and someone else from the start and someone else answered, or I found someone else in the 2 months span until they’re back, or did it myself, or it’s too late to help…. So it does help them avoid following up on things that don’t need following up on.
In my world, “please contact $Manager” is recognition of a staffing level problem. $Manager will have to decide what project to defer if a crisis comes up while someone is OOO.
Just because I’m that person, I may have actually contacted you with a “Hope you’re having a great time!”
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Thank you for your email. I’m out of the office for the holidays and will be back on [date]. During this period I will have limited access to my email. If you need to contact me, I can be reached on [number, another email, mailing address], otherwise, I will respond to your email on my return.
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My pet peeve is when people put a contact in there but then don’t include their contact info, assuming anyone would have it. I don’t always and that’s super annoying.
6. Maternity leave out of office template. Taking maternal leave, and indeed any parental leave, often means more time off work than standard annual leave.
I will be out of the office this week. If you need assistance while I’m away, please contact [NAME] at [EMAIL].
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And describing their boss as elusive….taken in context with the rest of the message…seems a bit of an attempt to say, “I run this ship solo so good luck with getting them to “help”, lol”
Pro-tip: You can also create a new template from a copy of an existing template by selecting the ellipsis at the top or the ellipsis in a row. Note: Template Type isn’t used for OOO templates, so you can leave it unchanged.