Your out-of-office message needs to set expectations around communication. First, provide information about when you’ll return. Misner suggests giving yourself an extra date to catch up.
Let them know that while you’re not technically OOO, you aren’t operating at typical capacity.
.
Thank you for your e-mail! I’m out of the office and will have limited access to my e-mail. I will respond to you upon my return.
With an out of office email, you provide the following information, preferably in a unique way: At the moment, you are not available;The exact time (date) of your return;Contact information (phone number) for urgent cases;Contact information of colleagues to be contacted in your absence;
It’s possible I might quote from some responses to this in an upcoming column, so please note if you don’t want me to do that with yours!
If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).
If that’s truly what you intend, great. But if not, you may want to take a deep breath and try this: “I am currently on vacation and not accepting emails. Please contact x for any issues while I’m away.” This approach is refreshingly honest and clear. And as long as you’re comfortable with the competence and availability of your back-up contact, you shouldn’t feel funny or guilty about going this route at all.
If you need immediate assistance before then, you may reach me on my mobile – (Mobile Number).
The one from “Central Intelligence” with the Rock that I love is is (paraphrasing) :
Whether you’re off sick, away on training or somewhere blissfully sunny, you’ll need to set-up your ‘Out of Office’ auto-reply. Most people tend to go with the boring and basic formula of apologies and redirection to someone else who might be able to help. We’ve scoured the internet and gathered 10 of our favourite responses. After reading these, you might rethink your own!
They happen when you have at least two auto-reply systems set to respond to every single email that somehow start messaging each other.
Set your out of office messages and determine who monitors division and department messages.
According to The Washington Post’s self-reported survey of more than 1,000 white-collar workers, “we spend an average of 4.1 hours checking our work email each day.” That’s over 1,000 hours each year. The holidays are the perfect time to temporarily break up with your email inbox for a digital detox. Before you stress about crafting the perfect out of the office message, check out our sample templates. From professionally festive to holiday humor, we know you’ll be ready to copy, paste, and fully embrace the holiday season.
My fav is the one I got that was “I’ve retired and I won’t be checking this account EVER AGAIN!”
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That’s basically my OOO message also. I’ll admit, I haven’t checked my office phone in weeks for VM, because anyone internally (or externally with any brain) would IM or email, and any spam calls can just sit in my VM.
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