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Here are some tips from Holdcom's Client Relations team about voicemail messages for business:

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For many businesses and professionals, your voicemail greeting is going to be the first point-of-contact for your customers. This is especially true for service businesses, who often rely on their voicemail to collect information from interested parties.
When you create a voicemail message, the next thing you need to ensure is that your prospects are aware that they have reached the right person so no confusion takes place. .

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Tip: If you’re not sure how to leave a good voicemail, check out the most effective voicemail script ever and how to end a voicemail that keeps the sales conversation open.
Choose from male or female voice talent, and from multiple voice tones including natural, energetic and professional. Select one that best suits your brand and industry. Our Voice Artists are some of the most experienced in Australia and have produced countless voice overs including TV and Radio Ads.

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7. A Classic Hepburn Answering Greeting for Voicemails. Katharine Hepburn’s iconic and feisty voice goes down in history and can add a bit of moxie to your voicemail greeting.
Keep callers on the phone with messages on hold. Make announcements while they’re waiting or being transferred.

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You don't have to be a large national business to make an impression with your callers. On hold messages are ideal for SME businesses to sound just as professional.

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With all of these things to think about for a short 20-second voicemail, you might be feeling a little bit overwhelmed. We promise it’s actually is much simpler than it sounds.

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    Here are some proven techniques for how to leave a voicemail message that gives you the best chance of getting a call back: Say the person's first name ONLY. Say your first name only followed by your company name. Keep your voicemail brief and urgent. Leave a reference name of a person and company you've worked with. How do you answer the phone professionally? Promptly answer calls. The average ring takes 6 seconds. Be warm and welcoming. Introduce yourself and your business. Speak clearly. Do not use slang or buzz words. Ask before you put people on hold. Don't just put calls through. Be prepared for your calls. How do you greet a client over the phone? Answer your phone with a "Hello" if you don't know who it is. Greet the caller by name if you know them. Use informal language with family and close friends. Introduce yourself by name when you call someone else.

    Hi! John’s answering machine is broken. This is his refrigerator. Please speak very slowly, and I’ll stick your message to myself with one of these magnets.
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    Call your home phone number. Press # to interrupt the greeting, and then enter your PIN. Follow the prompts to listen to your messages. (Note: In some areas, the # key will not interrupt the greeting. Try pressing * or 2 instead.)

    Rewind to hear something again by pressing 1. Press 11 (or 1 twice) to rewind to the beginning of a message, 33 (or 3 twice) to skip to the end.
    8. “Hello, this is [your name] at [company]. Thanks for calling. Please leave your name, number, and the reason you’d like to chat, and I’ll get to back to you ASAP.”

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    Here, the pet care company leaves multiple options to fulfill the needs of the callers. They also have the option for attending to callers with immediate needs.

    These features only work with callers who also have CenturyLink voicemail. (Some limitations may apply depending upon customer phone facilities.)
    Please leave your full name, contact details and reason for calling and I will call you back as soon as I’m back. Thanks for calling!”

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    Thank you for calling the Accounts Department. We’re sorry that we are unable to take your call at this time, but please leave your name, phone number and a message and we’ll get back to you as soon as possible. Thank you. Female Voice Male Voice Guide to On Hold Messages Script Types Business Intro & IVR On Hold Messages & Voicemail Greetings

    1. Hi! You have reached voicemail of (your name), (job title). I am currently away from my desk. Please leave your complete name, contact number and short message after beep and I will be sure to get back to you the time I am available. 2. Good morning. You have reached (company name or office name) of (name).
    Hi, you have reached the voicemail box of X. I am currently busy with a client of mine and hence will not be able to take your call right now. Kindly accept my apologies for the same. Please leave your phone number, name and purpose of your call so that I can get in touch when I am free. Thanks for understanding.

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4. Hello… pause. Hello… long pause. Who is this? long pause again Is anyone on the line?… long pause and beep sound.

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Voice prompts will guide you through the steps. Take your time. Go ahead and experiment! You can always back up, change or erase anything you don't want. Step 2: Create or reset your PIN

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Your voicemail doesn’t have to be monotonous or impersonal. What you need is something that is unique to you but works in a professional manner. Professional voicemails are important, because they’re an extension of your personal brand, reflecting what level of professionalism you offer. Use these voicemail greetings for work or personal cell phone messages […]

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While they are listening to your voice, they are internally deciding whether or not it is worth their time to continue or hang up. Look at your voicemail message as its own short advertisement.

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